Website Design & Development
SAMAY
Streamline your workforce management with Samay.
Track attendance, manage shifts, and organise documents effortlessly – all in one secure, intuitive platform designed for modern teams.
Project details
In the ever-evolving world of business, managing people, time, and compliance shouldn’t be a headache. That’s why we built SAMAY – an intelligent HR and workforce management platform that simplifies everything from attendance tracking to payroll integration. With SAMAY, businesses can finally:
• Digitise employee check-ins and time tracking
• Plan shifts and manage absences with ease
• Store and organise HR documents securely
• Automate payroll and compliance reporting
• Integrate with their favourite tools – from Slack to Salesforce
Whether you’re running a local team or managing multiple offices across regions, SAMAY is built to scale. It eliminates manual work, reduces risks, and ensures your HR operations run like clockwork.
Our Working Process
🔍 Research
We began by interviewing HR managers, shift supervisors, and operations leads across industries to identify bottlenecks in workforce coordination. The insights were clear: manual tracking was inefficient, outdated systems lacked integrations, and compliance was hard to maintain.
🎨 UX/UI Design
Our design goal was clarity and control. We developed a modular interface tailored for admins, HR teams, and employees – with intuitive dashboards, drag-and-drop scheduling tools, and clean document views. Every action had to be accessible within two clicks.
💻 Development
We engineered SAMAY with scalability in mind. A robust backend architecture supports real-time attendance logging, API integrations, secure document handling, and audit-ready reporting. The platform was tested across devices and is fully responsive for remote access.
🎯 Client Request
The client approached us to create an all-in-one solution that would replace outdated timekeeping, streamline HR operations, and offer modern integrations. Their vision was clear: automate, simplify, and digitize the entire workforce management process – and build it for scale.
🔬 Discovery Phase
We conducted discovery workshops with company stakeholders from HR, finance, and operations. Together, we mapped out pain points:
• Too much paperwork and manual entry
• Poor visibility into workforce availability
• Difficulties syncing HR data across tools
• Lack of compliance confidence
We created detailed user flows, personas, and a roadmap for a centralized platform that could solve these problems across departments.
🎨 Design Phase
During UI/UX, we emphasized clarity, accessibility, and control. Admin dashboards were designed for oversight, while employees had a clean interface to view shifts, submit leave, and track hours.
We designed:
• A centralized document hub for contracts, policies, and timesheets
• A responsive layout optimized for mobile-first usage
• Dark mode and accessibility-ready color schemes.
💻 Development Phase
Development focused on scalability, integrations, and data security.
• Built with modern frameworks for reliability and speed• Integrated Open API to connect with Slack, Microsoft Office, JIRA, AWS, SAP, and Salesforce
• Created custom permission layers for HR, managers, and staff
• Developed real-time attendance sync, absence logs, and auto-alerts
• Enabled PDF export, reporting dashboards, and audit-ready logs.
🧩 Challenges & Solutions
1. Manual Attendance and Scheduling
Challenge: Traditional timecards and spreadsheets slowed down daily operations.
Solution: We implemented digital check-in/out and smart scheduling – fully managed via web or mobile, with attendance synced in real time.
2. Multi-System Fragmentation
Challenge: HR data was scattered across systems with no sync.
Solution: We built seamless integrations and an Open API – enabling real-time connections to payroll, CRM, and HCM platforms.
3. Keeping Up with Compliance
Challenge: Constantly evolving labor regulations caused uncertainty.
Solution: SAMAY automates compliance tracking, generates audit reports, and alerts admins of policy or legal mismatches.
4. Document Chaos
Challenge: Staff documents and leave requests were stored inconsistently.
Solution: A secure digital vault now stores contracts, timesheets, and leave records – searchable and backed up in the cloud.
5. User Onboarding and Adoption
Challenge: Employees weren’t tech-savvy and resisted change.
Solution: We designed a clean, low-learning-curve interface with onboarding hints, guided flows, and a simple mobile UX.
Why Your Business Needs SAMAY?
Designed for the Entire Organization
Whether you’re running a retail chain, a tech team, or a logistics company – SAMAY helps HR and operations teams work smarter.
• Digital attendance tracking
• Online leave requests & approval
• Work schedule planning & distribution
• Document sharing & storage
• Payroll data export & integration
• Real-time insights & reports
Connect with Your Favorite Tools
SAMAY integrates with Slack, Microsoft Office, Jira, AWS, SAP, Salesforce, and more – all without writing a line of code. No more double entry. No more chaos.
🏁 Conclusion
SAMAY is the future of workforce management – built from scratch to solve real business problems.
From streamlining HR workflows to ensuring audit-readiness, SAMAY removes the clutter and friction that slows down teams. It’s secure, scalable, and ready to power your operations every day.
Want to stop wasting time on spreadsheets and start focusing on people?
Choose SAMAY. Empower your HR. Simplify your workflow. Get back to what matters.
Do you have the idea in mind?
Drop us a line and we will find the best way of you idea execution!